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Want to see the features in the Instagram Feed Planner Desktop version of Preview?

Preview is the most used Instagram planner in the world.

It has been approved by Instagram – which means it is safe to use.

You can use Preview to plan your normal posts, carousels, Reels, IGTVs, Instagram Stories, and to monitor your Instagram insights.

Before we start:

Preview on your phone and on your computer are working together.
This means that if you do something in the app, on your phone, it will automatically show on your computer – and vice-versa. Your phone and your computer are synchronised:

1. Choose your Instagram Planner View

Choose what you want to see on your screen.

With or without the content calendar:

With or without a phone around your feed:

Full view:

2. Upload photos and videos

You can upload as many photos, videos and carousels as you want (unlimited).

  • Press on the “+” button
  • Drag and Drop your photos on the screen to upload them
  • Or upload posts from Dropbox or Google Drive

3. Upload carousel albums

Carousel = also known as an Instagram photo album, where you can add multiple photos/videos into a single post.

  • Click on “Carousel”
  • Upload your photos / videos

Tip: You can rearrange the order of the photos / videos in your carousel later (see step 15).

4. Free photos and videos

Don’t know what to post? Or need beautiful images, videos or backgrounds for your Instagram Stories?

Click on the Unsplash or Pexel logos.

You can use any photos and videos for free.

5. Repost Instagram posts

Want to repost other people’s Instagram posts?

You can repost photos, videos, carousels, Reels and IGTVs.

Click on the Instagram logo.

See the tutorial.

6. Rearrange the order of your posts

3 ways to change the order of your posts in your grid:

  • Drag and Drop: click on one post and drag it somewhere else in the grid
  • Swap: click on the only 2 posts you want to swap and click on the “arrows” button (it won’t move any other posts in your feed)
  • Shuffle: click on more than 2 posts and click on the “arrows” button

7. Content calendar with social media holidays

Click on the “Calendar” button to see your Content Calendar.

You will see 2 things:

  • Your scheduled Instagram posts (if you have already scheduled some), and
  • Fun Social Media Holidays to help you plan your content around these dates

8. Feed-to-Calendar scheduling

Want to quickly schedule Instagram posts?

Just drag and drop a post from your Feed to your Calendar.

Your post will be automatically scheduled for that day.

Prepare your caption

To write your caption:

  • Click on the post
  • Press on the “caption” button
  • Write your caption

If you already have the post in your calendar: click on the post in your Calendar.

10. Caption ideas

Need caption ideas? Quotes? Puns? Caption templates? Looking for fun / interesting questions you can ask your followers to get more comments (without sounding pushy)?

There are over 3,000 caption ideas for personal and business accounts.

Click on the “Caption” button.

Tip: Recommended captions for business

11. Custom Instagram Hashtags Library

We’ve done the hashtag research for you.

You’ll find hashtags for different types of accounts, subjects, businesses and target audience.

  • Click on the “Hashtag” button
  • Type what you’re looking for (example: “Travel”)
  • Click “Add All” to add all the hashtags in your caption
  • Click on a single hashtag to only add that one in your caption

12. Save your own hashtag groups

Do you use the same hashtags for your posts?

You can save your own hashtag groups. This way you won’t have to type every single hashtag again, each single time you plan a new post.

To save a hashtag group:

  • Write your hashtags in the caption
  • Press on the + button
  • Give a name to your hashtag group
  • Save

Next time you prepare a new post, just click on your hashtag group to add them in the caption.

13. Schedule posts

Click on “Schedule” and choose a day and time when you want to post.

14. Schedule for different timezones

Perfect if:

  • You are a Social Media Manager and have clients from all around the world, or
  • You’re going to travel, or
  • If the majority of your audience lives in a different country and you want to post when most of them are online.

Don’t waste your time calculating when to schedule Instagram posts.

  • Click on the country name
  • Select a different city / country

15. Change the order of the posts in your carousel

If you had uploaded a carousel and want to change the order of the posts within your carousel album:

  • Drag and drop the images around

As you can see you can also delete and add more posts to your carousel from here too.

16. Schedule Instagram Reels

Instagram Reels are becoming more and more popular on Instagram.

To schedule your Reels videos:

  • Click on the Reels button
  • Click the “+” button
  • Upload your video

A Reel video can be up to 30 seconds long.

17. Schedule IGTVs

You can also schedule your IGTV video, like this:

  • Click on the IGTV button
  • Click the “+” button
  • Upload your video

Your IGTV can be up to 1 hour long.

18. Schedule Instagram Stories

Want to plan your Instagram Stories in advance? Or maybe you want to organize your Instagram Stories by day, product, or campaign?

You can plan your Stories with your swipe-up links and watch them as if you already posted them on Instagram.

  • Click on the “Story” button
  • Click the “+” button
  • Upload your photos and videos

See the tutorial and tips.

19. Manage multiple Instagram accounts

Want to manage more accounts in Preview?

  • Click on your profile photo (top right corner of your screen)
  • Click “+ Add Account”

Tutorial: How to add multiple accounts in Preview on your phone?

20. Add team members

Want to manage your Instagram feed with other people? Or want to show your feed to a friend before you start posting?

You can give them your Instagram password to login into your Preview account.

If you don’t want to give them your password, add them as Team Members.

Invite as many people as you want, like this:

  • Click on “Settings”
  • “Team Members”
  • Add your Team Member

Tip: Give special permissions to your Team Members. Choose what you want them to do or not do, see or not see. For example, you can allow them to plan your feed, but not see your Analytics.

Your Team Member will be able to access your Preview feed on their computer, and on their phone too.

21. Edit photos

Preview has filters packs to help you create different, unique Instagram themes to match your brand and style.

At the moment, the editing tools are in Preview on your phone.

Edit on your phone, and your edited photo will appear on your computer.

On your phone:

  • Select the photo you want to edit
  • Press on the “circle” button in the middle
  • Apply a filter
  • Press on the “circle” button on top to choose a different filter pack / theme

22. Load your entire Instagram feed

Want to plan your new posts on top of your existing Instagram feed? Or maybe you want to hide your Instagram feed?

  • Open your Settings
  • Turn on (or off) “Load Instagram posts”
  • Save

23. Load your published Reels and IGTVs

Can’t see the Reels or IGTV videos that you have already posted on your Instagram account?

Instagram can’t load Reels and IGTVs through other apps and websites at the moment. So we’ve created a feature that you can use to safely load your Reels and IGTV.

This feature is called “Placeholder“.

  • Click on “+”
  • Click on “Placeholder”
  • Upload the cover image / screenshot of your video

You can do it in Preview from your phone too (even easier).

See the tutorial.

24. See your calendar

Want to check out your Content Calendar without your Preview feed?

Click on “Calendar” in the menu bar on the left.

Click on “Week” to see your upcoming content for the week.

Click on the arrows to see the content you’ve planned for the following weeks and months.

Click on a post and move it anywhere on the calendar to change the day and time you want to post it:

25. Manage your hashtags

Click on “Hashtags” to see all the hashtag groups that you have saved in Preview.

Click on a hashtag group to edit it. For example, you might want to add more hashtags or delete some hashtags within a group.

Click on the “x” button to delete the group.

Click on the “+” button to create a new hashtag group.

26. Monitor your Analytics

Want to see how your account is doing? Are you getting more Reach, Impressions, Followers? Clicks to the link in your bio?

Click on “Analytics” to see your Instagram analytics.

Click here to see all the Desktop Analytics features.

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